Section Four - The Committee
The Committee1) POWERS, ETC. OF COMMITTEE
The committee shall be called the committee of management of the Association and, subject to the Act, the Regulation and these rules and to any resolution passed by the Association in general meeting:
(a) Shall control and manage the affairs of the Association.
(b) May exercise all such functions as may be exercised by the Association other than those functions that are required by these rules to be exercised by a general meeting of members of the Association.
(c) Has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the Association.
2) CONSITUTION AND MEMBERSHIP
(a) Subject in the case of the first members of the committee to section twenty one (21) of the Act, the committee shall consist of:
(i) The office-bearers of the Association.
(ii) Three (3) ordinary members.
each of whom shall be elected at the Annual General Meeting of the Association pursuant to rule fourteen (14).
(b) The office-bearers of the Association shall be:
(i) The president
(ii) The vice-president
(iii) The treasurer
(iv) The secretary.
(c) Each member of the committee shall, subject to these rules, hold office until the conclusion of the annual general meeting following the date of the member's election, but is eligible for re-election. Providing that they do not hold the same position for more than three (3) consecutive years.
(d) In the event of a casual vacancy occurring in the membership of the committee, the committee may appoint a member of the Association to fill the vacancy and the member so appointed shall hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of the appointment.
3) ELECTION OF MEMBERS
(a) Nominations of candidates for election as office-bearers of the Association or as ordinary members of the committee:
(i) Shall be made in writing, signed by two (2) members of the Association and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination).
(ii) Shall be delivered to the secretary of the Association not less than seven (7) days before the date fixed for the holding of the annual general meeting at which the election is to take place.
(b) If insufficient nominations are received to fill all vacancies on the committee, the candidates nominated shall be deemed to be elected and further nominations shall be received at the annual general meeting.
(c) If insufficient further nominations are received any vacant positions remaining of the committee shall be deemed to be casual vacancies.
(d) If the member of nominations received is equal to the number of vacancies to be filled, the persons nominated shall be deemed to be elected.
(e) If the number of nominations received exceeds the number of vacancies to be filled, a ballot shall be held.
(f) The ballot for the election of office-bearers and ordinary members of the committee shall be conducted at the annual general meeting by secret ballot.
(g) A nomination of a candidate for election under this clause is not valid if that candidate has been nominated for election to another office at the same election or has occupied the position nominated for the previous three (3) years.
4) SECRETARY
(a) The Secretary of the Association shall, as soon as practicable after being appointed as secretary, lodge notice with the Association of his or her address.
(b) It is the duty of secretary to keep minutes of:
(i) All appointments of office-bearers and members of the committee.
(ii) The names of members of the committee present at a committee meeting or a general meeting.
(c) Minutes of proceedings at a meeting shall be signed by the chairperson of the meeting or by the chairperson of the next succeeding meeting.
5) TREASURER
It is the duty of the treasurer of the Association to ensure that:
(a) All money due to the Association is collected and received and that all payments authorised by the Association are made.
(b) Correct books and account are kept showing the financial affairs of the association including full details of all receipts and expenditure connected with the activities of the Association.
6) CASUAL VACANCIES
For the purposes of these rules a casual vacancy in the office of a member of the committee occurs if the member:
(a) Dies.
(b) Ceases to be a member of the Association.
(c) Becomes an insolvent under administration within the meaning of the Companies (New South Wales) Code.
(d) Resigns office by notice in writing given to the secretary.
(e) Is removed from office under rule 3 (8).
(f) Becomes of unsound mind or a person whose person or estate is liable to be dealt with in any way under the law relating to mental health.
(g) Is absent without the consent of the committee from all meetings of the committee held during a period of six (6) months.
7) FUNCTIONS AND POWERS OF THE EXECUTIVE COMMITTEE
(a) To maintain a register of all financial member of the Association.
(b) To consider and approve or reject applications for membership of the Association.
(c) To circulate and collect the opinions of members on any matters concerning the Association.
(d) To organise fund raising activities.
(e) To plan and organise study days, workshops and seminars to meet the educational needs of the membership.
(f) to control all monies received and to discharge after proper examination all bills and accounts on behalf of the Association.
(g) To carry out the directives of the annual general meeting.
(h) To arrange and notify the membership of future general meetings.
(i) To transact urgent business that may pertain to the Association.
(j) To review documents and participate in discussions on issues which may impact up on Orthopaedic Nursing.
8) FINANCE
(a) All monies received shall be deposited as soon as practicable and without deduction to an account held in the name of the AONA (Inc). All deductions from this account must be signed by any two of the President, Secretary and Treasurer.
(b) All accounts held in the name of the Association shall have all correspondence addressed to: The Treasurer AONA (Inc) PO Box 534 GLEBE NSW 2037
(c) An auditors report from a certified practicing accountant shall be submitted by the treasurer to the Annual General Meeting for the Calender Year of March to 28/29 February.
(d) Funds and assets of the Association are to be solely used to further the objects of the Association. No particular member may receive financial gain from membership.
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